Church Council Minutes

PRESENT-, Bruce McMullin (chair), Lesley McMullin, Betty Terrell, Bill Rush, Robin Ahin, Nicholas Barclay, Ann Lovell, David Fallick, Graeme Harris.

IN ATTENDANCE – David McNicol (for discussion in relation to the organ).

APOLOGIES – Judith Watkins (on Presbytery Retreat), Lyn Ferguson (overseas), Ian Thomas, Stephen Mason, Margaret Turnbull (apologies accepted on motion of Bill Rush, seconded Robin Ahin)

MEETING OPENED at 8.05 pm with reading from Acts.

CHAIR – Resolved that Bruce McMullin should act as Chair.

MINUTES of meeting on 11 April 2006 as circulated taken as correct.

BUSINESS ARISING FROM MINUTES

Organ – David Fallick reported on the ad hoc meeting on Sunday 23 April, when he had reported that the organ builder (Australian Pipe Organs, Robert Heatley) had suggested that the organ needed work at a cost of $6825 instead of $816 as originally quoted. This was because instead of just repairing 5 actions, they considered it preferable to repair all 20, to replace the pneumatic action with electric action and to repair the leatherwork. They explained that the remaining actions were in poor condition and likely to require work over the next few years. David McNicol expressed the view that, although the cost seemed considerable, in terms of work on organs, it was not an unusually high amount and would probably be money well spent. The question was raised whether this would mean that the frequency of maintenance (at present, $190 every 2 months) could be adjusted. David would be pleased to meet with Robert Heatley. If a fund raising effort was necessary, he would be pleased to assist. Resolved that David, David Fallick and Judith should meet with the Robert and gain a better understanding of what was involved. (Note – as a result of this meeting, it appeared that there was very little alternative but to undertake the work, and at an ad hoc meeting on 21 May, the members of Council present agreed to this, and the congregation was informed).

Further resolved that the meeting express its gratitude to David for his attendance and his willingness to assist going forward (including with fund raising).

Property - Keys – Noted that this was in the hands of a sub-committee of Judith, David Fallick and Bruce McMullin (Lyn Ferguson being overseas), and it was confirmed that it was in order for them to finalise arrangements (including who should hold keys).

Property – Letter to Hall users – This had been sent. Discussion occurred about the desirability of being more assertive in charging extra for cleaning, extra heating and the like, where appropriate.

Property – Response to Gentle Exercise – see under Property.

Church Anniversary – It was noted that arrangements were in progress, although the sub-committee had not met again. The Congregation had been informed of the dates and the general format and had been asked to think about names of people who may be interested in attending.

Web-site – This was understood to be in progress, but in the absence of Judith and Ian, a detailed report was deferred.

Easter services – There had been a good attendance on Easter Sunday (perhaps the wide distribution of cards had assisted), and the joint service on Good Friday had been successful. Some discussion occurred regarding the fairly poor support for the Tennabrae and Wednesday services. One suggestion was that instead of an evening Tennabrae service, it might be possible to have a slightly different service on the Thursday at, perhaps, 5 pm, on the basis that this might be more convenient for some members of the congregation.

VCCC – Anne said that this matter had arisen at Presbytery, and discussion occurred regarding the matters raised by VCCC, namely the desirability of being organised in advance to meet emergencies in the community. In principle, this seemed an excellent idea, although there was some uncertainty as to what planning could occur in relation to major disasters in Armadale – of course, anything is possible (major fire at a local facility, perhaps), but it would be difficult to plan for anything specific. Moreover, implementation depended on having a Representative who would be prepared to act. Although Judith seemed the logical choice, this role might not be the best use of her limited time. Matter to be kept under review.

FAITH AND SPIRITUAL LEADERSHIP

Disciple course – Judith has indicated that there is probably only sufficient support for one session (probably the Monday evening), and that it will commence in June. Expressions of interest would still be most welcome. Could Council members please circulate the booklets they received?

Harvest Festival – noted that this had been well supported.

Blessing of the animals – It was noted that Judith proposes that this will occur on 8 October (St Francis of Assisi Feast Day is 4 October).

Combined service with Holy Advent – It was noted that this would occur on 9 July (at AUC).

Roster – Bruce is preparing roster of duties for next 6 months, and will speak to people individually about the roles they are prepared to undertake.

PROPERTY

Room for Children – Noted that Judith is discussing with Susan (but Susan is away at present)

Pews- Noted that the “stickiness” had been fixed ($456), and that pews had been stabilised. Some discussion occurred about the possibility of re-arranging pews to change the worship space – Judith would need to be involved with this.

Issues raised by Gentle Exercise – Draft letter tabled. Noted that the matter had previously been delegated to Judith, David Fallick and Lyn Ferguson. The letter was considered to be appropriate.

Manse – David reported that maintenance items had been attended to as necessary or were in hand, including pressure relief valve on hot water service which had fortuitously failed while the plumber was present!

TREASURER’S REPORT

Finance Sub-Committee –The members ( Betty Terrell, Nicholas Barclay and Ann Lovell) had met immediately prior to this meeting, and although a number of matters had been discussed, the issues are still under consideration

Treasurer’s Report – Betty presented a detailed financial report for the 4 months January – April 2006. This was basically in line with the budget, albeit that the budget was for a loss. $2000 had been able to be transferred back to the Maintenance Fund from proceeds of insurance, although one claim is still pending. If the work discussed earlier in relation to the organ was undertaken in full, this would represent a substantial unbudgeted expense. The possibility was raised that an appeal could be conducted for the work on the organ (perhaps in conjunction with the 125th Anniversary?) Resolved to accept the report, and further resolved that Betty be thanked for preparing such a comprehensive report and the effort that she puts into the position of Treasurer.

CORRESPONDENCE

List –tabled, as prepared by Ian Thomas. Action as per list to be taken.

GENERAL BUSUINESS

Minister’s term – Noted that Judith was now in (or close to) the 5th year of her placement, at which time she is placed on the list of those eligible to accept a call. The Council is fully supportive of her ministry and its view is that Judith is doing an exceptional job at AUC. It may be appropriate to arrange a function to mark her 5 years of ministry at Armadale at some point during the year.

PASTORAL CONCERNS included Sylvana, Ed Hallifax, Norma McNolty, Jeanine, Betty Emms, Purdie family (thanks for the safe arrival of Eliza), Colin, Phyl Comport, Ida Reeves and others

NEXT MEETING to be at 8 pm, Tuesday 13 June

The meeting concluded at 10.00 pm with the Benediction.

Church Council Minutes - May 2006

ARMADALE UNITING CHURCH

MINUTES OF CHURCH COUNCIL MEETING HELD AT RITA BERRY ROOM